The folks over at findmyworkspace share how the physical workplace affects productivity and how to tweak it to your advantage.
Marie Kondo, author of the bestselling book The Life-Changing Magic of Tidying Up said, “When your room is clean and uncluttered, you have no choice but to examine your inner state”.
Your physical environment has a huge impact on how you think, how you function and how you work. In fact, a conducive work space can contribute to as much as 20% increase in productivity and creativity for your team.
A clean and organized office makes employees feel happier and valued. It can boost morale, foster better teamwork and create harmony between colleagues. This translates to better customer service, which in turn leads to more sales and higher growth for the company.
An environment that clearly communicates your brand identity also helps your team members feel that they belong. Needless to say, employees who feel a stronger sense of purpose stay longer and are more motivated to exceed their targets.
Have you ever experienced visiting a place and you instantly felt happy and comfortable? Each customer, vendor or guest who drops by your workplace will definitely be able to pick up cues from the surroundings. These positive vibes may be intangible, but they can instantly build your organization’s credibility from a third person’s perspective.
An employee stays an average of 8-12 hours in the office- the bulk of his day is spent at work. So why not create a space that your team members will be happy coming to?
With all these benefits, investing in your physical office design and functionality is well worth the investment! And the good news is, it sometimes just takes a few tweaks and some minor rearrangements to turn your office environment into a high-performing one.
Invest in comfort
You and your team members might spend a majority of your working hours seated in front of your desks and computers or laptops. It is best to invest in good quality office chairs and desks to avoid muscle fatigue and sore bodies.
Protect everyone’s well-being and health by using ergonomic furniture and arrangements.
Check the temperature
Unfortunately, different people have different tolerance when it comes to room temperature. A certain temperature may be too cold for someone, just right for the other, and too warm for the next person.
The best thing to do is to find a temperature that is comfortable for the most people. Or if it will not affect workflow negatively, you can check which particular work area is most amicable for each person and assign them there.
Adjust sounds / noise level
If you are located in a high-traffic and high-noise area, it might be a good idea to invest in some sound-absorbing wall panels.
Same as the temperature, each individual has different preferences when it comes to sounds. Have good quality headsets available, in case some employees would like to listen to music while working.
Respect is important- remind your staff to avoid gossip, loud talk and laughter during work hours, as it might be distracting and lead to conflict between team members.
Maintain good lighting
Good natural lighting can improve productivity and focus. If possible, place workstations near windows to take advantage of the sunlight.
Avoid harsh lights as they can cause headaches and dim lights as they are detrimental to productivity. Use a combination of natural and artificial lights that gives a soft natural effect to create a relaxing vibe.
Provide a private space
A common working area where people can engage and work with each other helps build teamwork and camaraderie. However, it would be great to have a more private space available too.
Allow the option to use that space for tasks or projects that require great concentration, where people can work without being interrupted and enjoy privacy, if needed. This ensures that employees can choose the optimal work area for the task that needs to be done.
Arrange equipment and tools smartly
A well-designed workspace that supports the efficient flow of processes helps foster productivity.
Equipment, tools and supplies must be placed near the employees who use them most frequently. If an assistant has to cross several cubicles just to go to the fax machine- and she does this 4-6 times in one working day- imagine the wasted time and the distraction caused by her back and forth walking.
Take steps to streamline the layout of your office to ensure maximum productivity.
Keep surroundings clean and hygienic
No one wants to work in a dirty environment. Unhygienic surroundings are also a health hazard to people so it is mandatory to maintain a clean work area.
A chaotic workplace can lead to confusion and inefficiencies. It might be hard to keep your desk tidy all the time but you can start by devoting 30 minutes at the end of each week to getting rid of unnecessary paperwork and filing documents- and encourage your team members to do the same.
Being productive 100% of the time is no easy feat- and remember that your team members need your support, understanding and guidance.
Keep in mind that physical changes in the workplace will definitely help improve productivity but only to a certain extent. At the end of the day, a positive work culture that encourages collaboration and continuous improvement can do wonders to your organization’s productivity and it can only happen when you deliberately lead your team towards that direction.
This is a guest post by Gemma Reeves who is a seasoned writer and enjoys creating helpful articles and interesting stories. She has worked with several clients across different industries such as advertising, online marketing, technology, healthcare, family matters, and more. She is also an aspiring entrepreneur who is engaged in assisting other aspiring entrepreneurs in finding the best office space for their business.
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